One system for your entire practice chain
For growing practices (physio, dentist, hair, beauty) that want to bring their booking, customer communication and marketing under one roof — without expensive SaaS subscriptions that never quite fit.
Sound familiar?
Your practice is growing, but your tools aren't keeping up — and costs are stacking up.
Appointments in Treatwell, customers in Excel, marketing in another tool — nothing talks to each other and you pay for everything.
Every new location means setting it all up from scratch. What you built for location 1 isn't reusable.
No-shows cost you time and revenue. Sending reminders costs an employee hours every week.
No clarity on which location performs how. Decisions get made on gut feeling instead of numbers.
Vyrtex builds your own practice platform — designed for multi-location growth.
Multi-location booking system
One system for all your locations. Centralized control, local execution. Adding a new location takes 10 minutes — not 10 days.
Your own customer portal
Customers see their appointment history, prescriptions, before/after photos and can re-book themselves. Less calling, better experience.
Dashboard per location + total
See occupancy, revenue and growth per location at a glance. Smart decisions based on real numbers.
What's actually included?
A complete platform — no more separate tools, no more subscriptions to a stack of SaaS products.
Custom website per location (sub-domains or folders)
Central booking system (multi-location, multi-staff)
SMS + email reminders (no-show reduction up to 60%)
Customer portal with appointment history, prescriptions and photos
Multi-staff schedule with personal availability
Stripe + iDEAL/Bancontact payments (prepay or postpay)
Reviews collection automation (Google + Trustpilot)
Analytics dashboard per location and total
Marketing automations (birthdays, reminders, win-backs)
GDPR-compliant patient/customer data management
1 month of free support after launch
Hosting included for the first 3 months
From 0 to live in 45 days
Discovery & design
Deep sessions with your team to map all workflows. Wireframes, design and sign-off on the complete user journey — for customer and staff.
Build core platform
Booking system, multi-location architecture, customer portal and payments. By the end of week 4 the heart of the platform is in place.
Build automations + dashboard
SMS/email flows, reviews collection, marketing automations and the analytics dashboard. Plus integration with your existing accounting.
Migration + soft launch + handover
Migrate existing customer data, train your team, soft launch at one location, then full rollout with live support during the first 2 weeks.
One investment, no monthly SaaS stack
Complete platform with everything from the checklist above. 3 locations included by default — extra locations €750 each.
Optional retainer
€750/moHosting + support + 6 hours of development per month + SMS bundle (1,000 SMS included).
Code is yours
100%Full ownership, no lock-in. No hidden costs per user, per location or per appointment.
Quick math: 3-5 SaaS tools at €100-300/mo = €4,000-€18,000 per year. Compare that to €12,500 once + €750/mo retainer.
Questions other people asked too
Yes — for most service practices: physio, dentist, GP, hairdresser, beauty, nail studio, massage, podiatry. During the intro call we do an honest fit-check. For highly specialized branches (e.g. veterinary surgery) we may build custom modules.
Ready to stop duct-taping tools together?
Plan a free 30-minute intro call. We'll show you how your entire practice chain can run on one platform, and do an honest fit-check.